All queries concerning the new season should be directed to the following email address: adultcomps@westhockey.co.uk

Some of you may receive an email from the website system with regard to your personal log in to the website. These are usually sent when you have not logged in for over 18 months. There is no need to renew this. Contacts should visit the EH website and search for the West Hockey Ltd website.

Information on training and how to get access to the League Game Management System are available on the EH website. Every club administrator and team captain will need to do this.

The attached link will take you to the EH news item concerning Planning Safe Hockey which has a document attached to it. All clubs need to read these and action as appropriate please.

The new season player registration paperwork was emailed to clubs on 14 September . Once clubs have completed these they need to be sent to all the secretaries who cover the divisions all your teams play in. These need to be received by them no later than 17 October unless you have brought any matches forward of this date in which case the paperwork need to be received 7 days before the new date of the fixture.

The registration form itself is an Excel document and as such cannot be loaded on to the website so if you need a copy of this document please contact the League Secretary.

In light of the ongoing situation with Coronavirus England Hockey recommends that people involved in sport follow the government's advice, which is updated on a daily basis on the Gov.UK website. EH has also produced an article which sets out what action club members, officials and spectators need to take to prevent the spread of the virus. This can be found by using the attached link or by clicking on the blue box on the Home page entitled News from England Hockey.

Presently there is no suggestion that our events should not proceed, but sensible precautions should be taken. Players, parents and officials who do attend our events should refrain from shaking hands before and after games and wash their hands with soap and water or an appropriate hand gel regularly.

If players and / or their immediate family and close friends have returned from countries where coronavirus is widespread, government advice is that they should self isolate. They should NOT participate in our events. This is the responsibility of the parents, players and coaches themselves and not something that WCWHL can manage and enforce.

Everyone is reminded that all players should abide by the EH Code of Behaviour for Players as per the attached. Please take time to read this important document and ensure that you pass this on to other members of the club who do not access the website.

If your match is cancelled due to the weather, pitch, travelling conditions etc and will be re-arranged on a new date both teams should go in and mark that fixture as cancelled. This is the only time the Cancelled box should be used.

If your match is not played because you, or your opposition, cannot fulfil a fixture (i.e. it will not be played at all) please DO NOT mark this fixture as Cancelled. Instead you must inform your divisional secretary who will take the necessary action on the website. (When you mark a unfulfilled fixture as cancelled it causes issues with the administration part of the website, which means unnecessary work on my part).

Thank you, Webmaster WCWHL

If severe weather or travelling conditions have caused your match to be cancelled please go as if you are entering the result but only tick the Cancelled box. This will put the fixture back onto the system and once a new date has been agreed this can be put in and the fixture will appear under the relevant date. Both teams need to do this as it acts as confirmation that the fixture did not take place.
If your match does not go ahead because your opposition cannot raise a team, DO NOT enter anything on the website but contact the relevant secretary for your team to advise them - he/she will then take the appropriate action of cancelling the fixture.

Clubs must ensure times on the website clearly reflect the correct start time of the match. In the event the start time of a match is changed after it has been confirmed with your opposition you MUST ensure you contact them and get confirmation from them, in writing, that they have this new time. DO NOT assume that they will just happen to check the site to see if the time has changed as there is every likelihood they won’t. The onus is on you as the home team to make sure the information is correct and up to date.

If your match was an unfulfilled fixture do not enter a result but contact the league administrator(s) instead who will take the necessary action.
If your match was cancelled due to the weather, use the cancelled section to confirm that the match did not take place and ensure that you re-arrange this in accordance with the Regulations.

Please use the attached link to access the EH Best Practice Guidance which covers the subject of photography at matches, events, etc. We should all be mindful about taking photographs particularly when this involves under 18s and getting the consent of those concerned.

Clubs are reminded that postponed fixtures need to be re-arranged within 14 days of the date of the original match and your league secretary should be advised in writing of the new date. Your league secretary should also be notified of the postponement no later than 7pm on the day of the game other wise you will incur a fine of 10 pounds. Also, some of you need to visit the website and where you would enter the result you should note that the game was postponed.

Clubs must ensure any umpires they use are suitably qualified, before they umpire the game and that is the only interest we have with them. You are reminded that the use of candidate umpires is only allowed in Divisions 2 and below and only one per match as per Regulation 8a ii). If you have any issues about the standard of umpiring these should be directed to your County Umpiring Association